Job openings - Financial Assistant; Grants Manager
Financial Assistant
Job Summary
We are looking for a well-organized Financial Assistant to support our day-to-day transactions, including the expenses of our Section 8 program. The main responsibilities of the financial assistant are to receive, process and verify invoices, be proficient in reconciling accounts and ensuring timely and accurate payments to vendors. Skilled in resolving discrepancies, communicating with vendors and office staff. Report and assist the Finance Director on all necessary job assignments.
Job Requirements:
• Associate degree in Accounting or B.S. in Accounting with at least 2-5 years of experience in accounts payable or governmental accounting
• Excel Skills
• Effective communication (oral and written) and presentation skills.
• Fast learner with strong organizational skills, analytical and decision-making skills
• Excellent people skills and an ability to work effectively with others at all levels.
• Proven ability to meet challenges, goals and objectives with enthusiasm, drive, and initiative.
• Exceptional attention to detail
• Ability to oversee sensitive, confidential information.
• Experience handling financial statement audits.
• Knowledge of ERP Central Pro software but not mandatory
Job Responsibilities:
• Pays invoices by verifying transaction information, preparing disbursements, and obtaining authorization of payment.
• Processing reimbursement forms
• Prepare 1099’s at year end.
• Reconcile credit card statements.
• Maintains financial historical records by filing accounting documents.
• Create and update expense reports.
• Assist with counting cash and approving deposits.
• Maintain digital and physical financial records.
• Create reports in Excel and Word
To apply: Send resume to cityclerk@donaldsonville.brcoxmail.com
Or mail to City of Donaldsonville Attn: Sandra C Williams, Finance Director
P.O. Box 470 Donaldsonville, La 70346
Application deadline: May 20, 2024
Grants Manager
The Grants Manager is primarily responsible for preparing and maintaining financial records and reports in accordance with city, state, and federal accounting standards, performing account reconciliations and month-end close processes, and performing the annual budgeting and audit cycles. The Grants Manager works closely with the Finance Director and Financial Assistant to ensure timely and accurate financial statements and reconciliations occur. The Grants Manager will be responsible for submitting all grant reporting to federal and state agencies in a timely manner.
Job Duties
Priority 1: Grants Management
• Oversee grant compliance with federal statutes, as well as state and local regulations.
• Prepare and maintain grant budgets and financial reports.
• Submit grant reporting to federal and state entities and drawdown grant funds in a timely manner.
• Submit no-cost extensions and budget amendments for expiring, underspent grants.
• Ensure City registrations are kept up to date for all grant reporting sites.
• Manage sub-award contracts and expense reimbursement requests.
• Work closely with grant funded contractors to ensure accurate expense coding and percent effort allocations are completed and submitted in a timely manner.
Priority 2: Financial (as directed by CFO)
• Create and maintain financial reports, records, general ledger accounts.
• Prepare journal entries, analyses, accruals, and balance sheet reconciliations allowing for an on-time monthly close process.
• Process accounts payable and conduct monthly statement review to resolve any billing issues.
• Prepare deposits and process accounts receivable, report and perform collection s on aging balances as necessary.
• Create and maintain annual budgets and projection models in coordination with the CFO.
• Perform annual audit preparations and submittals.
• Prepare and process 1099 tax forms annually.
• Create, maintain, and regularly update all accounting procedural manuals and process documentation.
Other Duties/Responsibilities: Other assistance, as designated by the CFO, to support the overall goals of the Administration. Management retains the right to add or change duties and/or responsibilities at any time.
Budgetary/Fiscal Responsibilities: Consistent with duties as set forth above.
Responsibility for Confidentiality: The nature of this position requires safeguarding against the release of confidential and proprietary information of the Center.
Contact with Others: This position will interact with managers at all levels and staff members across the organization, in addition to members of external organizations and the public.
Skills, Experience, and Requirements
Education: Bachelor’s degree in accounting or finance preferred, or any equivalent combination of education and/or experience.
Experience: Minimum of 3 experience with federal and state grants accounting
Knowledge, Skills, and Abilities:
Proven computer skills with Incode ERP Central Pro operating system (but not mandatory)
Requires excellent organizational skills, written and oral communication skills, technical knowledge, attention to detail, and ability to prioritize work and tasks. Requires adaptability to produce and meet deadlines in a fast-paced, multi-task and changing environment, and the ability to work as part of a team. Must have the ability to handle sensitive information with diplomacy.
To apply: Send resume to cityclerk@donaldsonville.brcoxmail.com
Or mail to City of Donaldsonville Attn: Sandra C Williams, Finance Director P.O. Box 470 Donaldsonville, La 70346
Application deadline: May 28, 2024